Microsoft’s OneDrive for Business is a great solution for businesses looking for secure cloud-based storage. Microsoft takes security seriously; all data transmitted is SSL/TLS encrypted. Microsoft’s OneDrive is also HIPAA compliant, making this a perfect solution for any doctor’s office.
Another great feature of OneDrive is the built-in versioning. By default, Microsoft will keep 10 versions of your files, making it easy to revert to a previous version. This is particularly useful if you have ever made extensive changes to a document and did not intend to save the changes. OneDrive is fashioned with a recycle bin in case you delete the file, so you can find accidentally deleted files easily too. All of these features are available through the web portal, giving you the ability to access your files from anywhere via the internet.
OneDrive has a few limitations that you may want to keep in mind. If you perform mail merges, you will need to copy the mail list locally. Otherwise, Office will try to access the file in the cloud and cannot complete the task. Also, if you have any issues with the sync, you may want to stay away from the built-in repair. Most of the time, the built-in repair feature will cause your entire OneDrive folder to sync all files. If you have a large number of files, this can take hours. The best practice is to locate the files that are not syncing. Then simply move them to a temporary location out of your OneDrive. When you move them back, you will only have to sync those files, rather than your entire OneDrive.